Assistant Office Manager
Position: Assistant Office Manager
Location: Columbus, OH (On-Site)
Pay Range: $65,000 - $75,000
Benefits:
- Comprehensive medical, dental, vision, and life benefits
- 401K with company contributions
- Paid holidays and paid time off
- Strong work/life balance
- Hands-on training and mentorship from senior leadership
- Strong career growth potential
- Stable, team-oriented work environment
Tiello has partnered with a growing industrial refrigeration contractor seeking an Assistant Office Manager to support daily operations and work closely with leadership to maintain and improve internal processes.
This role is ideal for someone who is detail-oriented, organized, and eager to learn, with a desire to grow into a long-term operations or office leadership position. The team is looking for someone who can step in, support the foundation that’s already been built, and gradually take on more responsibility over time.
Position Overview
The Assistant Office Manager will serve as a key support to the Office Manager and leadership team, helping to manage administrative functions, financial tracking, and internal coordination. This role requires someone who is proactive, reliable, and comfortable wearing multiple hats in a project-based environment.
This is a growth role - the right person will be given the opportunity to learn the business, improve processes, and take ownership over time.
Key Responsibilities
- Support daily office operations including scheduling, communication, and organization
- Assist with accounts payable, accounts receivable, and payroll support
- Maintain accurate records and assist with financial tracking using QuickBooks and Excel
- Support job costing and project-related administrative tasks
- Assist with proposal preparation, bid documentation, and general project support
- Serve as a communication hub between office staff, field teams, and leadership
- Help maintain and improve internal processes and documentation
- Support onboarding, HR-related administrative tasks, and employee coordination
- Assist with reporting, data entry, and general office management responsibilities
Required Qualifications
- 2-5+ years of experience in office administration, accounting support, or similar role
- Strong attention to detail and organizational skills
- Experience with QuickBooks (Desktop) and Microsoft Excel
- Ability to multitask and manage priorities in a fast-paced environment
- Strong communication skills and a team-oriented mindset
- Willingness to learn and take on new responsibilities
Preferred Background
- Experience in construction, HVAC, mechanical, or skilled trades environments
- Exposure to job costing, project tracking, or proposal support
- Experience supporting field teams or project-based operations
- Process-oriented mindset with interest in improving workflows
Physical & Work Environment Expectations
- Fully on-site role in Columbus, OH
- Ability to sit and work at a computer for extended periods
- Collaborative environment working with both office and field personnel
- Professional communication across all levels of the organization
Applicants must be authorized to work in the U.S.
Tiello LLC is proud to be an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.
Your Right to Work - In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
Apply now
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