Sales/Bid Coordinator - Commercial Roofing

Sales / Bid Coordinator – Commercial Roofing

Location: Baltimore, MD

Compensation: $65,000 - $85,000

Employment Type: Full-Time, In-Office

Industry: Commercial Roofing

Company Overview

Tiello is partnered with an established and rapidly growing commercial roofing contractor that is expanding through acquisition and increased estimating volume. Over the past year, the estimating department has scaled from 8 estimators to over 20, with continued growth ahead.

Due to this rapid expansion, the company is seeking a dependable and detail-oriented Sales / Bid Coordinator to support estimating and office operations. This is a high-impact, urgent hire to allow for hands-on training alongside the current Bid Coordinator prior to her maternity leave in July, ensuring continuity and long-term team stability.

Position Overview

The Sales / Bid Coordinator / Administrative Assistant plays a critical role in the preparation, organization, and submission of commercial roofing bid packages. This position works closely with the Business Development Manager, Contracts Manager, Estimators, and administrative staff to ensure all bids are accurate, compliant, and submitted on time.

This role offers long-term stability and growth, as the company is intentionally building a scalable bid coordination team to support ongoing acquisitions and increased project volume.

Project Types

• Commercial Roofing
• Re-roofs
• New Construction
• Large-Scale Commercial Projects

Key Responsibilities

• Obtain, download, and organize commercial roofing bid documents
• Prepare, assemble, and submit complete bid packages within required deadlines
• Complete bid forms, bid qualifications, and all required documentation
• Request, track, and manage bid bonds
• Coordinate closely with estimators, contracts, and sales leadership to support bid efforts
• Maintain accurate records of bid activity and documentation
• Answer incoming phone calls and communicate professionally with clients, vendors, and internal teams
• Support Business Development and Estimating teams with administrative needs
• Perform general office and administrative support tasks as needed

Qualifications & Requirements

• Prior experience in bid coordination, estimating support, or administrative roles within construction
• Commercial roofing or construction industry background strongly preferred
• Strong organizational skills with the ability to multitask effectively
• High attention to detail and accuracy
• Proficiency in Microsoft Excel
• Salesforce experience preferred
• Strong written and verbal communication skills
• Dependable, punctual, and deadline-driven
• Ability to thrive in a fast-paced, growing construction environment
• Eligibility to work in the United States

Why This Opportunity

• Join a rapidly growing commercial roofing organization with long-term career stability
• Structured onboarding and hands-on training alongside an experienced Bid Coordinator
• Collaborative team environment with supportive leadership
• Opportunity to grow with a company actively expanding through acquisitions and increased market presence

Benefits

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Career growth and advancement opportunities
• Training and long-term development support

Legal & EEO Statement

Tiello LLC is proud to be an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.