Office Manager

Office Manager

Location: Columbus, OH

Salary: $75,000 - $85,000

Company Overview:

This organization is a well-established and growing contractor within the HVAC and mechanical services space, known for delivering high-quality work across commercial and industrial projects. With a strong reputation for operational excellence and long-term client relationships, the team is looking to bring on a key individual to help support and streamline internal operations.

Position Overview:

We are seeking a highly organized and proactive Office Manager to serve as the backbone of daily operations. This individual will play a critical role in supporting financial tracking, administrative functions, and internal process improvements. The ideal candidate brings a strong sense of ownership, attention to detail, and the ability to move quickly while maintaining accuracy.

This is a fully on-site position based in Columbus, OH.

Key Responsibilities:

• Oversee day-to-day office operations and administrative functions
• Manage and track job costing and project-related financials
• Support proposal creation and documentation
• Utilize QuickBooks for accounting and financial tracking
• Handle incoming calls and act as a central communication hub
• Coordinate onboarding processes and develop internal documentation
• Assist with annual reviews, bonuses, and HR-related administrative tasks
• Plan and coordinate company events (including holiday functions)
• Identify process gaps and implement improvements to increase efficiency

Qualifications:

• Strong proficiency in Excel (tracking, reporting, organization)
• Experience with QuickBooks and accounting principles
• Proven ability to support or create proposals / bid documentation
• Experience with job costing in a project-based environment
• Excellent organizational and multitasking abilities
• Strong communication skills and ability to work cross-functionally
• Demonstrated ability to take initiative and improve internal processes

Preferred Background:

• Experience within HVAC, construction, or skilled trades environments
• 15–20+ years of experience in office management or similar role
• Familiarity with project-based operations and field teams

Applicants must be authorized to work in the U.S.

Tiello LLC is proud to be an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.

Your Right to Work - In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.